Writing a Professional Business Letter


The business world today is very fast paced and dynamic, always quick on its toes for the nest venture or the new business trend. Even so, the business sector is still a place where etiquette and good manners are still well and alive, business letter samplewhich is why writing a professional letter is still essential today, even in the world of computers and online communication.

There are many types of letters that fall under the heading of business letters. In turn, they divide to many other types of letters, for example as British or American business letter style. When applying for work a professional cover letter for a job application can help you to land the interview that results in a new job. Likewise, many professionals vacating a position will tender a professional letter of resignation. There are many other types of business letters as well. Communication between businesses or between a business and its lenders is often conducted via letter.

Not only does a business letter convey what you want to say in a professional manner, but it can also serve as a written record of communication, and most companies make it a practice to keep files of all letters sent or received. Our professional letter writing service can provide a professional business letter for any need, whether it is for an individual or for use by a company.

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The Difference Between a Professional Business Letter and Other Letter Formats

Writing a professional business letter is very different from other letter formats. It is one of the types of letter formats that is strict on where and how you string words, along with being firm on which words are applicable or otherwise in a letter. This makes writing a professional business letter different from other letter formats, as it takes time and skill to be an expert at it.

Ten Ideas to Make Your Business Letter Writing More Effective

The following are ten ideas to improve your business letter writing and make your letters more effective:

  • Know why you are writing. Know what you are trying to accomplish. Know what you want. Before writing a business letter, you should know the answers to these three questions or you can’t write an effective letter
  • Consider your first effort a draft. Get down that you want to say without trying to edit or make it perfect the first time. You can revise later and make it more polished.
  • Be clear. Make sure your letter is easy to understand. Avoid using a bunch of big words to sound more intelligent. It usually doesn’t work. The reader will just think you are using a bunch of big words to try and sound intelligent
  • Avoid jargon, foreign words or scientific terms when possible. Think of your audience as intelligent but uninformed. If there is a plain English word that can be used instead, do so.
  • Be concise. Make your point and move on to the next point. Your main point should occur in the first paragraph.
  • Include all the necessary details. Don’t take conciseness to the point to where you omit important details. Include all the necessary information.
  • Keep your facts straight. Make sure when writing your letter that you stick to the facts. Avoid exaggerating or altering any of the details. You never know when your letter may be pulled out to verify what was actually communicated
  • Be specific. Don’t use general statements. When writing business letter communications, provide specific details. Give numbers if you have them. You wouldn’t tell somebody to pick you up at the airport in the afternoon if your flight arrives at 1 pm. They might not show up until 3 pm because “in the afternoon” is to general. You would tell them at 1 pm. Give specific information and provide examples to back up statements.
  • Use the active voice whenever possible. The passive voice sounds somewhat vague and may leave the reader in doubt as to what you mean. The active voice sounds stronger and more self-assured.
  • Proofread. Eliminate spelling mistakes and errors in grammar and punctuation. They make you appear unprofessional and make your letter more difficult to understand.

If the tips given above are not enough, feel free to review a professional letter writing samples and get inspired.

How Professional Business Letters Are Written

Professional business letters are written with the format in mind. There are a lot of types, so it is important to remember what is the intent of the letter and to whom it is addressed to. Because of the effort put into writing a business letter, some professionals opt to use professional letter writing services in order to save time and effort.

Almost anybody will have a need for a professional business letter at least once in their life. Applying for a new job will often require both a professional CV and cover letter. Even when not required, a good cover letter can often make the difference in whether or not you get an interview.

Aside from cover letters and letters of resignation, other types of professional business letter writing we provide include:

  • Complaint letters: Vendors who deliver late or customers who fail to settle their accounts on time are just two examples of letters of complaint that a business may need to write
  • Reference letters: Former employees may request reference letters when seeking a new position. Sometimes reference letters are needed to land contracts.
  • Sales Letters: Letters that promote goods and/or services you or your company provide may be sent as part of a sales program or as a means to promote your business.

Our business letter writing service can provide letters for the above purposes as well as dozens of other business situations. A professional letter writer assigned to you will have advanced degrees and a great deal of experience in writing business letters. Every professional business letter we write is original, written to meet the clients’ specific requirements. A business letter represents you and/or your company and a generic letter doesn’t make the same impression.

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If Writing a Professional Business Letter Is Your Problem, Then We’ve Got the Solution

It’d be hard writing a professional business letter if you don’t have anything to start with, be it a draft or a little bit of help. This is the main purpose of our services – to help business professionals like you in writing a professional business letter in the way that you want it so that you can have a letter sent out faster.

Using our professional letter writing online service for your professional business letter writing ensures you of a high-quality business letter that conveys the impression you want. Aside from providing great letters using our service includes:

  • Guarantees of complete satisfaction and on-time delivery with every letter we write
  • Budget-friendly rates that are easy to afford
  • 24/7 friendly online support
  • 100% original letter writing
  • And many more!

With the experienced team of writers under our guidance, writing a professional business letter will always be a no-brainer!

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