How to Write a Successful Probation Letter


The Importance of a Probation Letter

Most companies and organizations will hire people on a probationary basis; that is they have to finish a trial period of work before their employment is confirmed and made permanent. During this time they will carefully monitor the performance of the individual within their work with regards to their work ethics, actual ability, attendance, timekeeping, and a host of other factors. Good practice, of course, is to provide the new employee with feedback within the probationary period with regular meetings so that the employee has a chance to address any concerns. Within the probationary period, however, the employer has the right to terminate the employee without “due process” as long as the reason is not deemed discriminatory by providing a letter of termination or an unsuccessful probation letter. Therefore the skill in writing professional letters is a must if you have a desire to get a job of your dream.

probationary performance management

Writing a Successful Probation Letter

Providing your employees with a successful probation letter is just as important as a letter terminating their employment if not more so. It is your opportunity to welcome the newly employed employee and inform them that they have passed their probation. Within this letter you should:

  • Confirm that they have passed the probationary period
  • Restate the position that they are employed within
  • Restate the conditions under which they are employed
  • Congratulate them on joining the company

This letter does not need to be long-winded; the more concise and to the point the better.

professional probation letter

Writing an Unsuccessful Probation Letter

Unfortunately, not every employee will finish their probationary period successfully and others will be terminated within the period. While you should provide adequate feedback within the probation period to enable the employee to understand what you are looking for this is not a legal requirement and you do not have to give a solid reason for termination. Your probation letter to terminate an employee should cover the following:

  • State the date that their employment will cease – this is usually immediately upon receipt of the letter
  • While it is not legally required it is good practice to provide a reason for failing to complete the probation period satisfactorily. This does not need to be overly detailed but it should never be seen as discriminatory
  • Provide information for the return of company property and other administrative details
  • Thank the employee for their efforts
  • Have the letter signed by someone with authority within the company

We Are Qualified to Write Your Probation Extension Letter

We know that writing any form of professional letter requires skill and experience which is why we ensure that our services are provided only through the best qualified and most experienced writers. By using our highly specialized services you will always get to work with a writer that fully understands that letter that you require writing. They will work closely with you to ensure that they get all of the information that they need prior to writing an original letter for you. Our writers write entirely from scratch, they do not provide you with off the shelf standard letters nor do they just complete fields on a standard template.

unsuccessful probation letter example

We Can Write Your Probation Letter

We are a professional letter writing company that specializes in all forms of business correspondence including probation letters. We use only highly qualified and very experienced staff that all have native English speaking skills to provide our services. We offer a wide range of services from writing proposal letters to permission letters. We also provide you with all of the following guarantees:

  • Original letters – we check all writing for plagiarism
  • Writers that are highly experienced in the areas in which they write
  • Short lead times and guaranteed delivery
  • Highly affordable writing services
  • Error-free writing – your letter will have been carefully proofread
  • The correct letter format which will give it a professional look
  • Full satisfaction money back guarantee

Our services are highly affordable so if you need a probation letter writing to a high standard contact us for reliable online letter writing!

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